Aug 29, 2025 Admin

How Much Should You Budget for Wedding Catering?

They say weddings are remembered for the vows, the dress, and let’s be honest the food. Guests may forget the color of the bridesmaids’ dresses, but they’ll always remember whether the canapés were divine, or the buffet ran out too soon. That’s why wedding catering is often one of the biggest investments in your celebration. But how much should you actually budget?

The answer depends on factors like guest count, menu style, and the type of wedding catering services you choose. Let’s break down the costs, considerations, and clever ways to get the most out of your budget without compromising on taste or experience.

Average cost of wedding catering

Globally, couples spend anywhere between 25–40% of their wedding budget on catering. Of course, these are just averages. Food and drink aren’t just line items on a spreadsheet; they set the tone for the reception and leave one the strongest impressions on guests.

A rustic outdoor wedding with a grazing table will be priced differently from a black-tie ballroom affair with a five-course plated menu. Similarly, the choice between buffet, cocktail-style dining, or a plated dinner can shift your budget considerably.

When budgeting, always multiply the per-person cost by your guest list, it’s the most accurate way to forecast your expenses.

Factors that influence catering costs

Guest count

More guests = higher overall spend, but you may benefit from economies of scale. Caterers often offer lower per-head rates once you cross certain guest thresholds, meaning that while the total bill climbs, the cost per person may decrease.

Menu style

Buffet or food stations: Generally, more affordable and flexible.
Plated meals: Formal, elegant, but usually the priciest option.
Cocktail style: Trendy and budget-friendly, but portions need careful planning.

Cuisine and ingredients

A menu featuring fresh seafood or premium cuts of meat will always cost more than seasonal, locally sourced dishes.

Service style

More servers and staff mean higher labor costs. Plated dinners often require a larger team compared to buffets.

Add-ons and extras

Think late-night snacks, barista coffee carts, dessert tables, or signature cocktails. These small luxuries can add up quickly.

Ways to maximize your catering budget

Prioritize quality over quantity: It’s better to serve fewer dishes prepared exceptionally well than a sprawling menu that spreads the budget thin.
Opt for seasonal ingredients: Seasonal produce not only tastes fresher but is also more cost-effective.
Simplify the bar: Instead of an open bar, offer a curated selection of wine, beer, and one signature cocktail.
Ask about packages: Many catering companies bundle food, staffing, and rentals into one price.
Know your guests: If your friends are big foodies, splurge on the menu. If they’re more about the dance floor, keep it simple and invest in entertainment.

Why professional catering is worth it

Food is the heartbeat of any wedding celebration. Long after the flowers have wilted and the dance floor has emptied, guests remember the flavors, the service, and the joy of sharing a great meal. That’s why choosing professional caterers isn’t just about convenience, it’s about elevating the entire guest experience.

Here’s what professional caterers bring to the table:

Handle dietary restrictions seamlessly.
Ensure food safety and proper timing.
Provide skilled staff to serve and manage the flow of the event.
Create an experience that reflects your style, whether rustic, modern, or traditional.

This peace of mind is priceless on a day when you shouldn’t be worrying about whether the shots are running late.

How to choose the right caterer

When selecting wedding catering services, ask yourself:

Do they specialize in the style of food you want?
Are they flexible with dietary requests?
Can they provide clear, transparent pricing with no hidden extras?
Do they have glowing testimonials from past couples?

Schedule a tasting session before booking, it’s the best way to confirm the quality and presentation align with your vision. After all, can’t risk it on the only special day you got!

Final thought

Your wedding isn’t just another date on the calendar, it’s a once-in-a-lifetime moment where every detail, especially the food, must feel unforgettable.

At Relish Café, we don’t believe in cookie-cutter catering. Unlike generic providers who treat weddings as mass events, we see them as deeply personal milestones. Our menus are crafted with seasonal, locally inspired ingredients, ensuring both freshness and value.

Our team doesn’t just serve food, we design an atmosphere of warmth, joy, and abundance that reflects you. From handling dietary needs with ease to curating a flow that keeps your guests delighted, we bring the same heart and soul into catering as we do into being one of Wellington’s most loved cafés.